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The Building Condition & Technical Passport
The Building Condition & Technical Passport provides a comprehensive record of the property’s technical, structural, and functional characteristics, as well as its current physical and legal condition.
Actual Property Condition — Complete Checklist & Taxonomy
Transparent, compliant, and ready for sale or investment
A Building Technical Passport is an official document that details the technical specifications of a building, provides guidelines for its operation and maintenance, and records all construction and installation works carried out after the building has been commissioned.
The passport contains comprehensive technical information about the building, including the year of construction, type of structure, data on seismic resistance, safety and maintenance measures, as well as details of all construction and repair works completed following its commissioning. It also includes recommendations for necessary repairs. In essence, technical passports determine the level of safety and operational condition of buildings throughout their lifespan.
A technical passport must be prepared for all newly completed buildings before their commissioning. For existing buildings, a passport is issued only after a detailed technical assessment has been conducted to establish the building’s characteristics in accordance with regulatory requirements.
1. Site & Location Conditions
- Site access & road quality
- Boundary walls & fencing
- Site drainage & slope
- Landscaping / garden / trees
- Driveways / parking areas
- Sidewalks/pathways
- Street lighting/security lighting
- Flood risk/erosion signs
- Retaining walls condition
- Encroachments/boundary disputes
2. Building Exterior
- Roof (tiles, metal, membrane, gutters, downspouts)
- Chimneys & flues
- External walls/façade / cladding
- Windows & exterior doors
- Paint / render / stucco condition
- Balconies/terraces/verandas
- External stairs & ramps
- Canopies, awnings, or shading devices
- Signage condition (for commercial)
3. Building Structure
- Roof (tiles, metal, membrane, gutters, downspouts)
- Chimneys & flues
- External walls/façade / cladding
- Windows & exterior doors
- Paint / render / stucco condition
- Balconies/terraces/verandas
- External stairs & ramps
- Canopies, awnings, or shading devices
- Signage condition (for commercial)
4. Building Interior
- Walls/partitions (cracks, damp, finish)
- Ceilings (sagging, mould, stains)
- Floors (tiles, wood, carpet, levelling)
- Internal doors/frames/locks
- Windows (opening, sealing, glass type)
- Staircases/handrails
- Joinery/cabinetry condition
- General cleanliness and maintenance
5. Plumbing & Sanitary
- Main water supply connection
- Water pressure & leakage
- Pipe materials (PVC, copper, galvanised, etc.)
- Fixtures (sinks, faucets, toilets, showers, bathtubs)
- Drainage (slow drains, backflow, odour)
- Hot water system (boiler, heater)
- Septic tank/sewer connection
- Water meters/isolation valves
6. Electrical & Lighting
- Main power connection & meter
- Distribution board/fuse box
- Wiring type & condition
- Socket & switch functionality
- Lighting fixtures (interior & exterior)
- Emergency lighting (if required)
- Grounding/earthing system
- Overload protection/breakers
- Visible safety hazards
7. HVAC / Mechanical Systems
- Heating system (radiators, heat pump, central heating)
- Cooling/air conditioning system
- Ventilation (natural/mechanical)
- Ductwork condition
- Thermostat control
- Filters & maintenance access
- Noise or vibration issues
8. Interior Finishes & Fixtures
- Paint/wallpaper condition
- Flooring (scratches, stains, wear)
- Wall tiles/floor tiles (cracked, missing)
- Kitchen cabinetry & countertops
- Bathroom fixtures & finishes
- Built-in wardrobes/furniture
- Doors, handles, hinges
- Windowsills/trims
9. Fire Safety & Security
- Smoke detectors/fire alarms
- Fire extinguishers / fire hose reels
- Fire doors / emergency exits
- Escape route signage
- Security systems (CCTV, alarms)
- Door locks / window locks
- Intercom / access control
- Lighting in corridors / stairs
10. Legal & Compliance
- Ownership documents/title deed
- Building permit & occupancy certificate
- Zoning compliance
- Easements/encumbrances
- Outstanding taxes/liens
- Fire safety compliance certificate
- Electrical & gas inspection certificates
- Environmental compliance (waste, emissions)
11. Utilities & Infrastructure
- Water supply availability
- Electricity availability & reliability
- Sewer/drainage connection
- Internet/telecom access
- Gas connection
- Street lighting & public utilities
- Waste collection access
12. Environmental & Health
- Damp / mould presence
- Pests/rodents/insects
- Asbestos or lead paint
- Noise levels
- Air quality/ventilation adequacy
- Natural lighting/daylight exposure
- Thermal comfort/insulation level
13. Accessibility & Usability
- Entrance ramps/elevators
- Door width compliance
- Accessible restrooms
- Handrails/grab bars
- Signage (Braille / high contrast)
- Parking for disabled persons
- General user comfort/circulation
14. Commercial / Functional
- Office layouts & partitions
- Retail frontage condition
- Loading dock/service access
- Storage & warehouse areas
- HVAC zoning & controls
- Fire safety compliance (sprinklers, extinguishers)
- Lift/escalator condition
15. Land & Outdoor Structures
- Outbuildings/sheds / garages
- Swimming pool/jacuzzi
- Pergolas/gazebos
- Water tanks/pumps
- Septic tank/treatment plant
- Irrigation systems
- Solar panels / renewable installations
16. Marketability / Curb Appeal
- General first impression
- Landscaping aesthetics
- Entrance & façade cleanliness
- Signage quality
- Neighborhood condition
- Comparable property condition
- Noise/smell from surroundings
17. Documentation & Maintenance
- Maintenance logs (HVAC, lifts, plumbing)
- Warranty certificates (equipment, appliances)
- Energy performance certificate (EPC)
- Fire inspection reports
- Pest control reports
- Previous condition surveys
- Renovation / repair history
18. Summary Condition Ratings
Category | Rating | |
|---|---|---|
| Excellent | New or recently renovated, no defects | |
| Good | Minor wear, well-maintained | |
| Fair | Moderate wear, repairs recommended | |
| Poor | Major deterioration or safety concern | |
| Critical | Unsafe/uninhabitable |
19. Condition Scoring (Optional)
Each category can be scored 1–5:
1 = Excellent, 5 = Critical
Sum or average to get overall property condition index (PCI).
20. Typical Red Flags
- Structural cracks >3mm
- Roof leaks / missing tiles
- Damp in walls/floors
- Unsafe electrical installations
- Illegal extensions / lack of permits
- Infestation or visible mold
- Non-functioning utilities
- Boundary disputes
- Outstanding taxes or liens
How to Request the Building Condition & Technical Passport
Professional Assessment and Certification of the Actual Property Condition
Obtaining your Building Condition & Technical Passport is straightforward. Our experts manage the entire process — from your initial enquiry to the final certified documentation — ensuring accuracy, transparency, and compliance at every step.
Step 1 — Online Application Submission
Begin by completing the online request form with accurate property details, ownership information, and preferred inspection date. You may attach supporting documents such as title deeds, approved plans, or previous technical records to assist verification. Once received, our administrative team will acknowledge your submission and allocate it to the appropriate technical department for preliminary review, ensuring that all required information is complete before moving forward to the scheduling stage.
Step 2 — Data Verification and Scheduling
Following submission, our specialists perform a data validation and availability check, confirming property records, cadastral references, and prior construction approvals. Any missing or inconsistent information will be clarified directly with the applicant. Once verified, you will receive confirmation of the inspection date and time that best suits your schedule. This ensures that our engineers arrive fully prepared, equipped with the relevant documentation and background information to conduct an efficient on-site assessment.
Step 3 — Professional On-Site Inspection
A team of qualified surveyors and chartered engineers will attend the property to conduct a comprehensive technical and condition inspection. The process includes assessment of the building’s structure, envelope, and primary systems—electrical, mechanical, plumbing, and fire safety. Measurements, photographs, and relevant observations are recorded on site. All work is carried out according to current UK building standards, health-and-safety regulations, and professional practice guidelines, ensuring accuracy and reliability of the collected data.
Step 4 — Technical Evaluation and Documentation
After inspection, the collected information undergoes detailed technical analysis and cross-reference against existing building records. Our engineers prepare a structured dataset that describes the building’s as-built condition, physical integrity, and service performance. The documentation process includes verification of compliance with statutory requirements and preparation of detailed diagrams, photographs, and narrative commentary, forming the technical foundation for the forthcoming passport. Accuracy and traceability of all data are maintained throughout the review.
Step 5 — Preparation of the Official Passport
Within approximately two weeks of completing the inspection, our documentation unit compiles the official Building Condition & Technical Passport. This certified report includes full technical specifications, structural and systems summaries, condition ratings, photographic evidence, and compliance statements. The passport is produced in two formats: a secure digital PDF version with electronic signature and a physical printed copy bearing the company seal, both conforming to UK property documentation standards and accepted by relevant authorities.
Step 6 — Delivery and Professional Consultation
Upon finalisation, the Building Condition & Technical Passport is delivered electronically and, where required, by courier in printed form. Clients receive a short consultation session with our technical team, who explain key findings, maintenance recommendations, and any further compliance actions. This concluding step ensures that property owners and investors fully understand the report’s implications and can use it confidently for legal, valuation, or renovation purposes, completing the process to professional UK practice standards.
Trusted by 11,709+ Clients
Certify your property’s true condition — strengthen its market value
The Building Condition & Technical Passport is an official certification that verifies your property’s true structural, legal, and functional state.
It ensures full compliance, enhances transparency, and strengthens market value — giving buyers, investors, and authorities complete confidence in the quality, safety, and legitimacy of your real estate.
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